Who are we
We are Valero Energy (Ireland) Limited (Valero). This policy sets out how Valero will use your personal data.
Valero is committed to protecting the personal data of Texaco Children’s Art Competition entrants (Entrant data) and takes the security of this information very seriously. We have strict security measures to protect Entrant data. This includes robust security procedures.
If you have any concerns or would like to contact us about any aspect of this policy, please get in touch through the contact details at the bottom of this statement.
The information we collect about you and its sources
We will collect personal data about you (parent/guardian or teacher) and the Entrant when you enter the Competition on their behalf or contact us about the Competition. We will ask you to provide the following types of information:
Personal details (e.g. name, age)
Contact details (e.g. address, email address, phone number and school details)
Where entries are made by schools/art schools, we may ask the school/art school to evidence that they have collected the necessary parental/guardian permission to enter the Entrant into the Competition. Please note that if the necessary permissions are not evidenced, it will not be possible for the Entrant to be awarded a prize winning place in the Competition. We will require evidence of parental or guardian permission when an Entrant’s artwork reaches the closing stages of the Final Adjudication process.
In some cases an Entrant may be asked to appear in a television commercial along with their artwork. In this case, the Entrant’s image and recorded video footage will be used. We will seek further permissions for this use if the Entrant is asked to appear in the television commercial.
How we use your personal data
Valero will use Entrant data for the following purposes:
To enter the Entrant into the Texaco Children’s Art Competition
| - To advise you about the progress of the Competition entry
- To deal with your enquiries and requests
- To develop future art exhibitions
- To promote the Competition through public relations activity
- To maintain, operate, improve and develop the Competition
Parents/guardians have given us or the school/art school permission or consent to use Entrant data for these purposes. |
To appear in a television or radio commercial if invited which we run with our partner media agency
| - To advise you about the possibility of appearing in a commercial
- To invite you to undergo a screening process to ascertain suitability to the commercial
- To appoint you to the role that has been specified for you, if successful
- To invite you to attend a filming and/or recording studio if required
- To administer and manage the filming of the commercial
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Who we may pass your data on to
Where appropriate, we may disclose your personal data to:
Organisations who help run and administer the Competition, such as print houses, ad agencies, logistical service providers
- Agreed publications companies, such as the local and national newspapers
- Galleries and Museums who host Texaco Children’s Art Competition exhibitions
- Relevant government bodies if Valero chooses to engage with an Entrant on a professional basis to promote the Texaco Children’s Art Competition (eg TV or radio commercial)
We may also disclose personal data to third parties in the following circumstances:
- Where we sell any of our business and/or assets to a third party
- Where we are legally obliged to disclose your information
We do not share your information with third parties for commercial purposes without your permission, but anonymized and statistical information generated by your data may be made available to other organisations and researchers.
In exceptional circumstance Regulators and law enforcement agencies may also request your information from us and we will provide them with your information only when there is a legal basis to do so.
If we suspect someone has committed fraud, we’ll note it in our records and may share the information with others that we deem relevant – such as the Gardaí or the PSNI.
How we transfer and store your personal data
Entrant data will be retained indefinitely for Competition entries that are awarded 1st, 2nd or 3rd prize in a specific category and where the artworks go on to form part of the Texaco Children’s Art Competition Collection. Entrant data will be retained for up to 8 years for Competition entries that reach the final short list (Special Merit Awards). For those entries that do not, these will be kept for up to 7 months from the closing date of the Competition in any given year.
Your personal data may be transferred to, stored or accessed by our staff or agents in other locations across the world, some of which do not have the same laws in place to protect data. Some of these countries may not be regarded as ensuring an adequate level of protection for personal information under European Union law. In these cases, we have put in place appropriate safeguards (such as contractual commitments) in accordance with applicable legal requirements to ensure that your data is adequately protected. For more information on the appropriate safeguards in place, please contact us at the details below.
Your rights
You have the right to know what personal data we hold about you and to be provided with a copy and to have any inaccurate information corrected. You may also have rights to restrict some of the processing we have described above or withdraw any consent you may have given us. You may also exercise the right to data portability and erasure of personal data.
If you have any questions about this or would like to exercise your rights, please contact us at the details below.
Our Data Protection Contact
If you have any questions about this notice or about how we process your personal data or if you wish to complain, please contact our Privacy Lead at
We are committed to working with you to obtain a fair resolution of any complaint or concern about privacy. If, however, you believe we have not been able to assist with your complaint or concern, you are also able to complain to the Supervisory Authority whose details can be found at www.dataprotection.ie (ROI) or www.ico.org.uk (NI).
Version 4, November 2021